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Description of GSA Stipended Appointments

The following are all the stipended appointments of the GSA. These positions are appointed by the GSA Forum based on nominations by the Appointments Board using the procedures defined in the Appointments Section of the GSA Codes. This list shall be subject to revision by the GSA Forum. All the below positions include a monthly stipend; stipends typically range from $600 to $1300 per quarter. For more information, please contact the GSA at (310) 206-8512 or pres@gsa.asucla.ucla.edu. Our office is located at 316 Kerckhoff Hall.

Click here for applications and instructions.

LISTING OF POSITIONS

GSA Cabinet Positions

• Director of Communication
• Director of the Community Service Commission
• Director of Discretionary Funding
• Director of Elections
• Director of Graduate Student Interaction
• Director of Melnitz Movies
• Director of Publications
• Director of the Sustainable Resource Center
• Legislative Liaison and Researcher
• Campus Organizing Director

• ASUCLA Board of Directors
• ASUCLA Communications Board
• Student Fee Advisory Committee
• Student Health Advisory Committee
• Campus Programs Committee
• Community Activities Committee

DESCRIPTIONS

GSA Cabinet Positions:

The GSA Cabinet consists of the four officers and those Directors who have been approved by the Forum (see listing above). All members of the Cabinet are voting members. The GSA Cabinet meets on a regular basis to discuss program reviews, graduate academic issues, GSA central office management and other topics. Cabinet members are expected to attend all cabinet meetings including any cabinet meetings with UCLA administration. Cabinet typically meets 3 times per quarter by itself on Wednesday nights, and occasionally one meeting with UCLA administration. Cabinet members receive stipends and are eligible for parking permits.

Director of Communication (stipend = $1300 per quarter)

* Revised description is pending approval by Forum.

1. Responsible for keeping the graduate student body aware of all pertinent GSA activity including events, programming, and campus and state student-organizing initiatives. 
2. Maintain a unified and professional GSA brand identity.
3. Facilitate exchange of information among graduate students, officers, cabinet, forum representatives, councils, administration, and various media outlets.
4. Produce a quarterly GSA newsletter electronically and/or in print, send monthly email digests to graduate student listservs, and compose press releases to inform the Daily Bruin or other appropriate media outlets of GSA activities.
5. Review and approve additional publicity documents such as brochures, flyers, emails, and websites.
6. Collaborate with the webmaster or other technical staff to research and implement emerging communication technologies.

Director of the Community Service Commission (stipend = $1300 per quarter)

1. Serve as chair to the GSA Community Service Commission and shall call a minimum of one general GSA Community Service Commission meeting per quarter.
2. Manage the GSA Community Service Commission Budget.
3. Coordinate student-organized and student-initiated activities that concern themselves with the social, political, environmental, and/or educational improvement of the community surrounding the campus.
4. Represent GSA and its activities to the campus community, including campus advisory and funding boards, and to campus committees charged with working on issues related to disadvantaged communities.
5. Represent GSA in regard to local community projects and student interest in community issues.
6. Act as the GSA liaison with all projects under his/her auspices.

Director of Discretionary Funding (stipend = $1300 per quarter)

1. Outreach/Information
   1. Hold an information session at the beginning of the year to inform student groups of the funding options available to them.
   2. Circulate information about funding opportunities for graduate student events to GSA Forum and other graduate student bodies/organizations.
   3. Answer questions from student groups regarding the different funding sources on campus available to graduate students.
   4. Attend orientation meetings for graduate student resources.
   5. Attend events funded by GSA discretionary to interact with graduate student organizers.
   6. Advise student groups regarding Student Government Accounting to inform them of accounting and reimbursement procedures.
   7. Provide written guidelines and application forms to graduate student applicants regarding funding, purchase order, general requisition, and honorarium forms.
2. Administration/Paperwork
   1. Process and disseminate application forms and award letters. Verify purpose of event, amount requested with expected and total attendance rates, amount of funds left in Discretionary Fund, and validate appropriate signatures. Research and inform applicants about alcohol policies and Center for Student Programming procedures.
   2. Update the discretionary funding application and revise acceptance letters and email correspondence on an annual basis.
   3. Maintain accurate records of initial application, purchase orders copies, fliers, event summaries, account numbers assigned by Student Government Accounting.
   4. Adjust total amount allocated to coincide with decreasing funds as year progresses.
   5. Maintain website with event listings and funding information.
   6. Define or revise parameters for funding as issues arise: for example, determining what constitutes gifts for speakers, decorations, and personal items (T-shirts, flowers); ensure that funded events must be free for all UCLA graduate students.
   7. Establish rough guidelines for maximum allocations per category per person/graduate student allowed to be allocated.
   8. Participate in related GSA Cabinet projects and decision-making.
   9. Process each funding form as submitted, checking for correct totals in regard to total receipts and amount allocated for each category, reimbursable items, correct vendor information and Student Government Accounting-required documents such as copies of event fliers, original receipts, and signatures.
   10. Provide quarterly events funding and allocation reports to GSA Forum.

Director of Elections (stipend = $1300 per quarter)

1. Report progress to GSA Cabinet and Forum and inform campus media of election-related activities.
2. Assure that elections are held in accordance with GSA Codes (section 9).
3. Most concentrated time commitment shall be at the end of winter quarter/beginning of spring quarter.
4. Solicit representatives from each Council to comprise the Elections Board.
5. Chair the Elections Board meetings where a minimum of 4-6 meetings shall be called per year.
6. Solicit candidates for GSA offices.
7. Determine elections budget and schedule.
8. Publicize annual elections to graduate and professional student body.
9. Plan and administer logistics of elections (polling stations or online, incentives to vote, etc.).
10. Propose strategies to encourage voter turnout among graduate students.
11. Certify results and take to GSA Forum.
12. Propose revisions to update the GSA Elections Codes and Bylaws annually.

1. Organize and supervise graduate student events.
2. Focus on social and cultural programming for GSA.
3. Serve as a direct liaison with vendors and entertainment.
4. Collaborate with other departments and groups on campus including but not limited to the Graduate Student Resource Center, GSA Elections, GSA Community Service Commission, Melnitz Movies, and the UCLA Department of Cultural and Recreational Affairs.

Director of Melnitz Movies (stipend = $1300 per quarter)

1. Program 20 films per quarter, on a minimum of two designated evenings per week.
2. Advertise weekly screenings on GSA website, in local media and other appropriate media outlets.
3. Design flyers for each screening and update Melnitz Website monthly.
4. Post screening information to Melnitz listserv and www.bruinwalk.com and other appropriate listserves.
5. Place posters in front of theater, Melnitz office and Ackerman.
6. Arrange guest speakers and film panels a minimum of once a month.
7. Work with Event Manger of the Film School to bring top filmmakers.
8. Contact studios for new releases and premieres.
9. Reserve calendar dates for annual film programs and studio releases.
10. License films from distributors, for delivery and return through film traffic.
11. Manage budget for Melnitz office, theater rental, film billing, and catered receptions.
12. Submit budget requisitions for payment through Student Government Accounting.
13. Hire, train and supervise employees, staff, and/or volunteers.
14. Attend screenings or ensure employees or staff to attend screenings.

Director of Publications (stipend = $1300 per quarter)

1. Field applications from GSA-funded journals.
2. Make allocations for funding.
3. Review and sign paperwork releasing allocations throughout the year.
4. Cultivate awareness at UCLA of publications program.
5. Advise existing journals when appropriate, especially as regards financial and procedural matters.
6. Guide and encourage new journals; develop resources for online journal publication.
7. Offer university-wide publication workshops where need and opportunity arise; take part in cabinet/GSA projects and decision-making.
8. Maintain and improve the Publications Computer Lab. 
9. Keep current requisition paperwork, field email and other inquiries.
10. Participate in cabinet/GSA projects and decision-making.
11. Timeline:
    1. Fall -- assemble contact list of current editors, review finances for current year, review/update application material, provide procedural guidance for new editors, advise editors of application deadline.
    2. Winter -- review applications and allocate funding, organize yearly publications workshop (most years), advise editors of May deadline for use of previous year's funds.
    3. Spring -- make applications available for supplemental discretionary funds (this application process may go into following fall quarter), make assessments of year, work on development (e.g. capital investment on online resources, updating/editing of procedures, outreach and long-range planning).

1. Chief administrator for the Sustainable Resource Center.
2. Coordinates the operations and programs of the Sustainable Resource Center.
3. Responsible for overseeing funding allocations and managing project coordinators.
4. Ensure that the organization meets all UCLA and GSA rules and policies.
5. Direct several undergraduate employees.
6. Perform outreach to graduate students on environmental issues.
7. Oversees development of Sustainable Resource Center.
8. Act as a liaison with student groups including but not limited to CalPirg, E3, Net Impact, Sustech, and Engineers without Borders.
9. Sit on the ASUCLA Sustainability Committee and the Campus Sustainability Committee.
10. Administer the Sustainable Resource Center mailing list and continue to build a multi-disciplinary coalition of graduate students.

Legislative Liaison and Researcher (stipend = $1300 per quarter)

1. In collaboration with the VP-EA, Campus Organizing Director, and GSA Director of Communication, the LLR shall establish relationships with government officials (and their staff) as well as UC-wide officials (and their staff). Thereafter it is the responsibility of the LLR to maintain these relationships only within the context of outstanding, approved advocacy agendas.
2. Track information and follow-up with targeted officials regarding action items of outstanding or approved advocacy agendas.
3. Research, develop, and draft all advocacy agenda documents, excluding those for publicity purposes. These documents shall include, but are not limited to, white papers, position statements, and dossiers tracking the actions/stances of targeted officials regarding advocacy agenda issues.
4. Attend and coordinate relevant graduate student national, state or city-wide lobby events.
5. Attend GSA Cabinet and Forum meetings and participate in the functions of GSA, University of California Students Association (UCSA), and other relevant campus organizations.

Campus Organizing Director (COD) (stipend = $1300 per quarter)

1. The Campus Organizing Director works specifically to address and inform statewide and campus graduate student issues and is a member of the GSA Cabinet.
2. Attend GSA Cabinet and Forum meetings and participate in the functions of GSA, University of California Students Association (UCSA), and other relevant campus organizations.
3. Report to GSA and Forum through written reports and presentations on the activities of UCSA.
4. Collaborate with the GSA Vice President of External Affairs and President to design, oversee, and implement GSA action agenda campaigns statewide and on the UCLA campus with graduate students.
5. Coordinate with the VP-EA to make use of UCSA resources available to the UCLA GSA.
6. Maintain detailed records of campus mobilization efforts geared toward UCLA students.
7. Provide resources and information to graduate student constituencies, groups, and coalitions on campus mobilization activities and events.

Campus-wide Committees:

ASUCLA Board of Directors (4 GSA appointees) (stipend ~ $1200 per quarter)

1. Purpose: Governs Associated Students UCLA; maintains full control of all activities of the Associated Students directly or indirectly involving business management, or the receipt and expenditure of funds.  The Board of Directors oversees ASUCLA's mission to improve the quality of life on campus by providing needed services and products, places to study, gather and socialize, and a link for students between their academic pursuits and the world at large.
2. Composition: 14 members: 4 GSA representatives, 4 USA, 1 faculty, 2 administrators, 2 alumni, and the ASUCLA Executive Director (ex-officio, non-voting). 10 votes: GSA 3, USA 3, Administration 2, Faculty 1, Alumni 1.
3. Workload: Approximately 20 hours per month. The Board of Directors meets monthly, usually on the last Friday. The meeting begins at noon and runs as long as 6 hours. Prior to meeting, members read a thick agenda packet. Members also serve on one or more Standing Committees (frequently chaired by a GSA member), which meet at least once (about 2 hours) prior to each Board meeting. Annual Orientation Retreat, 3 days, off-campus. All appointees must attend the three-day Orientation Retreat which is held immediately following Spring Commencement
4. This is a TWO YEAR TERM.

1. Purpose: The Communications Board functions as the independent publisher, manager, and operator of student communications media (ASUCLA Communications Board Constitution, Art. I).  The three standing committees of the Communications Board are: (1) the Executive Committee, (2) the Finance Committee, (3) the Operations Committee. Publication of Daily Bruin, Al Talib, Bruin Life, Ha'Am, La Gente de Aztlan, Nommo, Pacific Ties, TenPercent, and FEM. Operation of KLA Radio.
2. Composition: 12 voting members: 4 GSA, 4 USA, 1 faculty, 1 administrator, 1 alumni, 3 professional journalists. One nonvoting member: the ASUCLA Publications Director.
3. Workload: The Communications Board meets monthly including a two day retreat in August.  Meets more often during Spring Quarter to interview applicants for editor positions. Prior to monthly meeting, members read an agenda packet. Members also serve on one or more subcommittees (Finance; Rules; or Personnel, Projects, Planning), each of which meets once a month. In addition, each Communications Board member serves as liaison to one of the student media named in the Jurisdiction paragraph.
4. This is a TWO YEAR TERM.
5. Meeting schedule for 2004-05 can be seen here.

1. Purpose: Makes recommendations to the Chancellor concerning the allocation and appropriate use of student fees. Reviews and makes recommendations concerning requests for campus-based fees.  Functions as the primary agency for channeling student input into decisions regarding the level and use of student fee funds.  Provides a continuing study of student fee allocations.
2. Composition: 12 voting members: 4 GSA students, 4 USA students, 1 faculty, 3 administrators. One ex-officio, nonvoting member represents Office of Academic Planning and Budget.
3. Workload: SFAC meets for two hours every week of the Fall, Winter, and Spring Quarters.
4. This is a TWO YEAR TERM.

1. Purpose: Established in 1972 to provide student participation in the administration of the UCLA Student Health Service (SHS). As the officially-recognized student adjunct to the SHS administration, SHAC channels student opinion into the structure and function of SHS.  The mission of SHAC is to insure that SHS promotes and provides high-quality, economical health care for UCLA students. Regularly ascertains attitudes of the student body on matters pertaining to student health, continually develops and evaluates SHS programs. Advises the Director of SHS on student concerns and priority matters, and advises in policy decision-making regarding SHS programs and staff. SHAC members often sit on the Student Health Insurance Committee as well.
2. Composition: 8 voting members: 4 GSA, 4 USA. One nonvoting member: a SHS staff person appointed by the Director of SHS to serve as advisor and as liaison between SHAC and SHS.
3. Workload: Meets weekly for 1-2 hours during Fall, Winter, and Spring Quarters. Subcommittee meetings average one additional hour per week.
4. This is a TWO YEAR TERM.

1. Purpose: Funding board responsible for reviewing proposals of, and providing funding for, student-initiated, student-operated programs offered to the UCLA student body or to specific segments thereof. Decisions are based on criteria set forth in the Committee's guiding documents--the CPC Guidelines and the Program Activities Board Charter.  Solicits student views on the nature and goals of campus programming and holds hearings to allocate funds for campus programs.
2. Composition: 9 members: 4 GSA, 4 USA, 1 administrator appointed by Vice Chancellor, Student Affairs.
3. Workload: Work begins with a four hour Orientation in August/September and continues to June. Workload peaks during six funding periods per academic year, averaging two periods per quarter. A typical funding period consists of two to three nights of hearings (5 to 6 hours per session). Each member also serves for one quarter on the CPC Mini-Fund Subcommittee (approximately 1 to 1.5 hours per week, during daytime hours of 2nd to 8th weeks). Members attend one to two meetings per quarter of the Program Activities Board (PAB), an entity consisting of the CPC and the CAC sitting jointly.
4. This is a ONE YEAR TERM.

1. Purpose: Funding board responsible for reviewing proposals of, and providing funding for, student-initiated, student-operated community service projects and programs directed primarily at off-campus communities. Decisions are based on goals outlined in the Committee's guiding documents--the CAC Guidelines and the Program Activities Board Charter.  Acts as a forum for soliciting views on the nature and goals of community service and makes allocation decisions for community service projects.
2. Composition: 9 members: 4 GSA representatives, 4 USA, 1 administrator appointed by Vice Chancellor, Student Affairs.
3. Workload: Must attend a four hour Orientation in August/September.  Heavily concentrated during the second to fourth weeks of September, when CAC makes funding allocations for the academic year. After the Orientation session(s), 7 to 9 working sessions are required: 5 to 6 sessions to hear all project proposals, followed by 2 to 3 decision-making sessions. Sessions last 5 to 6 hours per night. (In 1991, the entire process from Orientation to final decision-making was completed during September 10-24.) Members subsequently evaluate projects quarterly, primarily through visits to the project sites. Members attend 1 or 2 meetings per quarter of the Program Activities Board (PAB), an entity consisting of the CAC and the CPC sitting jointly.
4. This is a ONE YEAR TERM.