Council Resource Pages |
Social Sciences Council Resource PageNo Official Site on record - email Webmaster to add link Departments Represented: African Studies, Afro-American Studies, American Indian Studies, Anthropology, Archaeology, Asian American Studies, East Asian Studies, Economics, Geography, History, Islamic Studies, Information Studies, Latin American Studies, Policy Studies, Political Science, Social Welfare, Sociology, Women's Studies. Council Constitution/Bylaws (last submitted: Winter 2005. Governing documents must be resubmitted any time changes are made.) COUNCIL RESOURCES:
I. COUNCIL RESPONSIBILITIES AND REGISTRATION PROCESSAccording to GSA governing documents, Councils must follow certain governing procedures and keep certain records. These requirements are stated in the GSA Codes section 2 "Councils" and section 10 "Financial Policies." Council officers are responsible for becoming familiar with the GSA Constitution and Codes and making sure that Councils follow them. Some requirements are: having and following a Council Constitution (which must contain certain elements), meeting twice a quarter, keeping accurate meeting minutes and submitting them to the GSA office, as well as being responsible for the Council budget, Council financial records, and approving and processing all Council and departmental expenditures. Departmental chapters of GSA are responsible for selecting departmental representative(s) to their Council, and Council officers are responsible for contacting and informing departmental representives of Council meeting times. (Departmental Student Affairs officers should also be contacted for help in locating departmental representatives.) It is the responsibility of Councils, especially outgoing officers and departmental representatives, to ensure a smooth transition from one academic year to the next. Departments who do not participate in the Council process may lose their portion of funds. Registration Process: Councils need to meet by week 2 of Fall Quarter in order to select officers, Forum delegates, and complete Steps A & B of the registration process. These steps must be completed BEFORE the first GSA Forum meeting (Wednesday of Week 3, Fall quarter) because Councils will not have seated Forum delegates with voting rights until Steps A & B are completed. Councils who do not maintain consistent attendance at GSA Forum may lose access to Council funds. STEP A. The Signatory Form must be filled out by Council Officers and turned into the GSA Central Office, which will in turn make a copy for Student Government Accounting. The Signatory Form must, at a minimum, have the president and treasurer. All officers on the Signatory Form have the authority to sign requisitions on behalf of the Council. STEP B. The Forum Delegate Authorization Form must be filled out by the Forum Delegates and signed by both the Forum Delegate and the Council President. The Forum Delegate Authorization Form cannot be verified until the Signatory Form is on file with GSA (Step A) to verify the Council President's signature. STEP C. The Council Registration Form (Word doc) provides GSA with the contact information for the all Council officers and departmental representatives (departmental representatives are also considered Assembly representatives in the GSA Constitution). The departmental structure does not apply to some professional school councils, so in their case we ask for just the roster of council officers and board members. If the Council is having trouble contacting departmental representatives, it should contact the Student Affairs Officer of the department or contact the GSA central office for help.
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