ABOUT DISCRETIONARY FUNDS
The GSA Discretionary Fund supports one-time educational and cultural events held primarily for graduate students that take place on the UCLA campus. The Discretionary Fund can cover: food; equipment rental and set-up; facilities use charges; honoraria; travel expenses and parking for performers and speakers; and flyers and other advertising for the event.
If you have any questions (such as specific questions about funding possibilities, funding eligibility for a potential line item, or the application process) or would like to make an appointment to meet, please contact:
Director of Discretionary Funding
316 Kerckhoff Hall, Mailbox #25
The GSA Discretionary Funding Application has recently moved to a new system and is available using the following portal link: (https://sa.ucla.edu/funding/fund/client#/). You may also submit your application to the Director of Discretionary Funding at firstname.lastname@example.org. Please read carefully the Discretionary Fund eligibility guidelines and application instructions in the links towards the bottom of the page. Failure to adhere to these may result in a delay in processing your application or a denial of your funding request.
Maximum funding request: The maximum funding allocation varies from year to year. Student interest groups are eligible to receive more funding than regular groups. For the 2019-2020 academic year, the funding maximums are $1,000 per graduate student group per academic year and $3,000 for qualified student interest groups per academic year. If you are unsure whether your group is a “student interest group” or not, please see the “Eligibility Guidelines” below for instructions on how to check this or visit the GSA Student Interest Board webpage.
For groups that have submitted the Requisition Form, please periodically check the Student Government Accounting (SGA) page of this website for the status of your requisition form. Should there be an issue with your requisition, you will see that under the “SGA Problem REQ Register” on that webpage. If your requisition has no issues and has been processed, you can check the “SGA Check Register” to see if your check is ready for pick-up or as been mailed out.
Applications are due at least three weeks prior to the event date – earlier submission is encouraged. Late submissions may be considered on a case-by-case basis.
This section is only for organizations that received discretionary funding.
- You are required to deliver two flyers to the GSA office prior to the event. The “UCLA Graduate Students Association” must be named as a sponsor of the event and the GSA logo must be placed on all promotional material.
- TWO WEEKS after your event date, these two materials should be submitted to the Discretionary Funding Director:
- Requisition form
- In order to use your funds, please pick up a Requisition Form from either the GSA office (Kerckhoff 316) or the Student Government Accounting office, or SGA (Kerckhoff 332). The form is also available online here (http://gsa.asucla.ucla.edu/req.html).
- Instructions on how to fill out the Requisition Form are located in a PDF document here.
- Please include original receipts, proof of payment, copies of printed materials (if printing was funded by the GSA), invoices, and other supportive documents.
- Once you have filled out the Requisition Form, please keep the pink copy for your records. Don’t forget to sign the bottom under “Project Director.” Submit the top two copies (white and yellow) and supporting documents (stapled to the form) to the Discretionary Funding Director’s mailbox (#25, located outside the GSA office).
- Funds may be withdrawn if not used or if adequate documentation for the expenses is not submitted TWO WEEKS after the event date. The purpose of this policy is to free up unused funds quickly for other student groups.
- Program evaluation form – A template for the form is available here. You are required to write a brief paragraph describing the nature of the event, how well the event went, and the approximate attendance. The form will be due four weeks after the event date by email to email@example.com.
- Requisition form
- Please note that all programs/events are subject to audits by the Director of Discretionary Funding and by the Student Government Accounting office. Should your organization’s event be determined as not appropriate for GSA Discretionary Funds or not appropriately following the guidelines, this may result in a reduction or loss of your Discretionary Funding award.
- After you submit your completed requisition form, please periodically check the Student Government Accounting (SGA) page of this website for the status of your requisition form. Should there be an issue with your requisition, you will see that under the “SGA Problem REQ Register” on that webpage. If your requisition has no issues and has been processed, you can check the “SGA Check Register” to see if your check is ready for pick-up or as been mailed out. The website is available here (http://gsa.asucla.ucla.edu/student-government-accounting.html).