Operations Positions

Find the job description and responsibilities of all operations positions below!

*Positions with an asterisk are paid positions.

+Positions with a plus sign require supplemental materials during the application process.

  • Description: Responsible for keeping the overall graduate student population aware of all pertinent GSA activities.

    Compensation: At least $1600/quarter (depending on the annual GSA Budget approval)

    Reporting Officer: President

    Appointment Type: GSA Director

    Responsibilities:

    • Maintains all relevant GSA communication channels (Facebook, GSA Website, Newsletter, Slack, ASUCLA) alongside the Director of Social Media/Web Manager, and respond to inquiries

    • Attend 75% of GSA Cabinet Meetings

    • Maintain and promptly respond to messages sent to their official email and Slack accounts.

    • Must attend at least one (1) GSA Forum per quarter unless otherwise stated

    Preferences:

    • Excellent writing, editing and verbal skills.

    • Highly collaborative and can develop and implement communication strategies.

    Supplemental Questions (for interview):

    • Please share 2-3 graphics/flyers as samples to demonstrate your ability with visual marketing.

    • Graduate and professional students are often difficult to reach. How do you specifically propose to promote GSA and improve communications this year

  • Description: Responsible for keeping the overall graduate student population aware of all pertinent GSA activities through social media.

    Compensation: At least $1600/quarter (depending on the annual GSA Budget approval)

    Reporting Officer: President

    Appointment Type: GSA Director

    Responsibilities:

    • Create content, schedule posts and maintain all GSA social media platforms.

    • Develop and implement social media strategies to reach, inform and engage graduate and professional students.

    • Maintains all relevant GSA communication channels (Facebook, GSA Website, Newsletter, Slack, ASUCLA) alongside the Director of Social Media/Web Manager, and respond to inquiries

    • Attend 75% of GSA Cabinet Meetings

    • Maintain and promptly respond to messages sent to their official email and Slack accounts.

    • Must attend at least one (1) GSA Forum per quarter unless otherwise stated.

    Preferences:

    • Must be strategically-minded and savvy with social media, graphics, trends etc. to announce and promote GSA activities

    Supplemental Questions (for interview):

    • Please share 2-3 graphics/flyers as samples to demonstrate your ability with visual marketing

    • Graduate and professional students are often difficult to reach and to engage. How would you specifically promote GSA and improve GSA social media metrics  and communications this year?

  • Description: Responsible for administering, funding, and managing GSA’s Discretionary Funds to registered graduate and professional student groups.

    Compensation: At least $1600/quarter (depending on the annual GSA Budget approval)

    Reporting Officer: President

    Appointment Type: GSA Director

    Responsibilities:

    • Must be aware of GSA/SOLE codes and rules pertaining Discretionary Funding (applicants need not know this when applying; job training will be provided)

    • Works with GSA Cabinet to promote student groups

    • Process requisitions, maintain financial guidelines and educate councils on these guidelines

    • If there are no discretionary funds to process, responsible for assisting and providing administrative support to the Director of Finance

    • Attend 75% of GSA Cabinet Meetings

    • Maintain and promptly respond to messages sent to their official email and Slack accounts.

    • Must attend at least one (1) GSA Forum per quarter unless otherwise stated.

    Preferences:

    • Finance, Economic/Business major.

    • Previous experience in managing the finance/budget of a group or organization.

    Supplemental Questions (for interview):

    • Assuming a student event is eligible to receive discretionary funds, what methodology would you use to determine which student groups receive funding?

  • Description: Responsible for promoting, managing, enforcing, and administering GSA Elections and establishing an elections calendar. Enforces the GSA Constitution, Codes, and Bylaws pertaining to the governance of GSA.

    Compensation: At least $1600/quarter (depending on the annual GSA Budget approval)

    Reporting Officer: President

    Appointment Type: GSA Director

    Responsibilities:

    • Conducting a fair and timely election that ensures the election of a cabinet for the upcoming academic year.

    • Informing all graduate students of GSA Elections affairs and elections procedures

    • Ensuring that the graduate student body is informed and aware of how to formally vote for annual ballot referenda and candidates for elected office

    • Bring together representatives of GSA Academic Councils to form an Elections Board and chair all meetings of the Elections Board.

    • Coordinating replacement of elected officers in the event of a vacant office (e.g. resignation or removal).

    • Attend 75% of GSA Cabinet Meetings (Not a member, there for procedure.)

    • Maintain and promptly respond to messages sent to their official email and Slack accounts.

    • Must attend every GSA Forum (3 per quarter on the Wednesday of Weeks 3/6/9 at 5:30PM)

    Requirements:

    • Must be an independent neutral individual and shall not be subject to influence by outside entities including GSA Officers.

    • Cannot run for office Spring 2022. (No person having served as the Commissioner of Elections shall be eligible for candidacy for any office of the GSA in the academic year in which they served as Commissioner of Elections.)

    • The Commissioner of Elections shall not be an author of any proposed referendum.

    Supplemental Questions (for interview):

    • How would you practically increase student voter turnout?

    • Have you worked with organizing voter turnout?

  • Description: Responsible for coordinating and promoting social, cultural, recreational programs to foster interaction among the UCLA GSA student body

    Compensation: At least $1600/quarter (depending on the annual GSA Budget approval)

    Reporting Officer: President

    Appointment Type: GSA Director

    Responsibilities:

    • Must manage the GSA Events Board

    • Must ensure that all GSA Events are accessible by the student body

    • Attend 75% of GSA Cabinet Meetings

    • Maintain and promptly respond to messages sent to their official email and Slack accounts.

    • Must attend at least one (1) GSA Forum per quarter unless otherwise stated.

    Preferences:

    • Experience in event planning

    • Social media savvy

    Supplemental Questions (for interview):

    • Share 2-3 ideas for smaller GSA-sponsored events that would promote cross-campus social interaction?

    • What ideas do you have for improving Grad Bars?

    • In what ways would you strategize with the Directors of Communications and Social Media to encourage grad students to attend GSA events?

  • Description: Responsible for programming and coordinating films and panels twice a week as GSA Melnitz Movies

    Compensation: At least $2400/quarter (depending on the annual GSA Budget approval)

    Reporting Officer: President

    Appointment Type: GSA Director

    Responsibilities:

    • Must plan two film events per week

    • Provide opportunity for student groups sponsorship for film-related events

    • Attend 75% of GSA Cabinet Meetings

    • Maintain and promptly respond to messages sent to their official email and Slack accounts.

    • Must attend at least one (1) GSA Forum per quarter unless otherwise stated.

    Preferences:

    • Experience in event planning

    • Must know how to select films for screening

    Supplemental Questions (for interview):

    • What are some films GSA should show for Melnitz Movies this year?

    • How would you promote student groups who seek sponsorship for film-related events?

  • Description: Responsible for attending GSA Forum, taking meeting minutes, and maintaining attendance of GSA delegates in accordance to GSA Codes. Responsible for coordinating with GSA Councils on events, policy, and shared initiatives.

    Compensation: At least $1600/quarter (depending on the annual GSA Budget approval)

    Reporting Officer: Vice President Internal and President

    Appointment Type: GSA Director

    Responsibilities:

    • Ensures coordination with councils regarding Council meetings, agendas, leadership, and events

    • Coordinates with GSA representatives on committees so that progress and reports are known by the student body

    • Coordinates with GSA Cabinet to ensure policy changes are known by the student body

    • Maintain and update guidelines for the smooth operations of the office of the Administrative Director

    • Take minutes of meetings and make them available.

    • Attend 75% of GSA Cabinet Meetings

    • Maintain and promptly respond to messages sent to their official email and Slack accounts.

    • Must attend every GSA Forum (3 per quarter on the Wednesday of Weeks 3/6/9 at 5:30PM)

    Preferences:

    • Management/English major.

    • Prior experience in organizational management and report writing.

    Supplemental Questions:

    • Do you have any experience in administrative affairs? How did you handle it?

    • How would you make the GSA’s operations more efficient and structured if you are offered the position?

    • What is your availability like, given that you will be required to coordinate between different committees, put together reports, do follows-ups and be available for Forum meetings?

  • Description: Responsible for coordinating with Councils to ensure that council requisitions are properly managed in a timely fashion.

    Compensation: At least $1600/quarter (depending on the annual GSA Budget approval)

    Reporting Officer: Vice President Internal

    Appointment Type: GSA Director

    Responsibilities:

    • Process requisitions, maintain financial guidelines and educate councils on these guidelines.

    Preferences:

    • Finance, Economic/Business major.

    • Previous experience in managing the finance/budget of a group or organization.

    Supplemental Questions:

    • Do you have any experience handling finance for a group/organization? How has it prepared you for this role?

    • How would you ensure that GSA’s regulations and Codes are fully adhered to when performing your responsibilities?

    • The demands of this position requires you to be readily available to work on requisitions and answer clarifying inquiries, would you be available for this?

  • Description: CPB's charge is to "make recommendations based on established Senate policy to the Chancellor and Senate agencies concerning the allocation of educational resources, academic priorities, and the planning and budgetary process" as well as formulating a Senate view on "the campus budget and each major campus space-use and building project." CPB discusses with the Executive Vice Chancellor and Vice Chancellor for Finance the current strategic and budget issues. CPB maintains an active relationship with the Statewide University Council on Planning and Budget (UCPB) through its UCPB representative.

    Website: https://www.senate.ucla.edu/committee/cpb 

    Compensation: No

    Reporting Officer: Vice-President of Academic Affairs, Director of Academic Senate

    Appointment Type: Academic Senate Committee

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend

    • Meets on alternate Mondays from 1:00 to 3:00 p.m. during the academic year

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Academic Senate

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

    Preferences:

    • Experience with budgeting and finance

    • Experience with funding allocation

  • Description: Associated Students UCLA (ASUCLA) founded in 1919 is a unique non-profit

    organization in that its Board of Directors consists of a student majority. The Associated

    Students UCLA is a student-led organization that creates the strongest, long-lasting memories for

    every member of the UCLA community. The ASUCLA Board of Directors upholds the mission

    of the Associated Students UCLA, as a responsive student-centered organization, to provide

    innovative and excellent services, programs, products, and facilities for the entire UCLA

    community. Board members are the fiduciaries who steer the organization towards a sustainable

    future by adopting sound, ethical, and legal governance and financial management policies, and

    by making sure the nonprofit has adequate resources to advance its mission. ASUCLA Board

    Members attend monthly General Board Meetings and monthly Standing Committee meetings.

    Website:https://asucla.ucla.edu/about-asucla/board-of-directors/

    Compensation: Stipend (equal to in-state tuition fees)

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs 

    Appointment Type: Campus Committee

    Responsibilities: 

    • All appointees to the ASUCLA Board of Directors must be eligible to serve a two-year term

    • Attend the mandatory three-day Orientation Retreat which will be held June 13-15

    • Attend all Board of Directors meetings, including summer meetings (Meets monthly)

    • Attend all Standing Committee meetings (Meets monthly)

    • Write meeting notes during all committee meetings and share meeting notes with the President and Director of the Administrative Affairs

    • Stay informed about student issues and accurately represent the student body during committee meetings

    Key Board Initiatives:

    • Decision makers to advance capital and facility improvements to provide a welcoming environment that contains as much space as possible for the optimal functioning of general academic support, student governments, student organizations, and social gatherings. To have state-of-the-art venues for programming, and efficient, aesthetic and multi-functional commercial outlets.

    • Advocate prioritizing student-run enterprises to be the service provider of choice, in order to support student employment as we continue our efforts to thrive during this time of transition to a return of full operations.

    Supplemental Questions:

    • Why do you want to be involved in the ASUCLA Board of Directors? 

    • What specific advocacy will you be working to promote within ASUCLA? 

    Find a complete overview of the role here!

  • Description: The Chancellors Oversight Committee is charged by the UCLA Chancellor to review the activities and decisions of the TDC Board of Directors and the TDG, including its management of intellectual property owned by The Regents, certain University-industry research collaborations, and other University-related activities over which the TDG has jurisdiction.

    Compensation: No

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: Chancellor Advisory

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend (At least 3 per year)

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: Campus Programs Committee (CPC) The Campus Programs Committee funds student-initiated and student-run on-campus programs that educationally and/or culturally enrich the campus community.  These also include on-campus programs that outreach to youth and/or community college students.  There is a regular fund for larger programs and a mini-fund for programs with smaller budgets.

    Compensation: $2000 for members, $3000 for chairs

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: Campus Committee

    Responsibilities:

    • Term: July 2021-June 2022

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend (At least 6 per school year)

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: Community Activities Committee (CAC) provides funds for student-initiated, student-led community service programs that work with economically and socially disadvantaged communities.  The CAC Regular Fund is submitted in the summer and provides the largest allocations for ongoing community service projects that take place throughout the academic year. CAC Minifund provides quarterly funding for smaller service programs or to augment funding for larger service programs.  Summer Funding offers funds for programs that take place during the summer.  The Summer Fund primarily applies to groups that have applied and have received an allocation from the regular CAC fund.

    Compensation: $2000 for members, $3000 for chairs

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: Campus Committee

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: The GSRC Oversight Committee advises the Graduate Student Resource Center Director and staff on the allocation of resources and program development. It will meet a minimum of three times per quarter during the academic year.

    Compensation: No

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: GSA Committee

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: GWCOC is made of 1 member from each of the GSA councils. GWCOC provides advice and input to the GWC Director on the services of the Graduate Writing Center since it is largely a graduate referendum-funded program.

    Compensation: No

    Reporting Officer: President, Vice President Academic Affairs, Director of Administrative Affairs

    Appointment Type: GSA Committee

    Responsibilities:

    • Reach out to Academic Councils to send one delegate representative to committee

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend (Meets 1 time per quarter)

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: Publishers of the student media on campus. This student-majority board are the publishers of the Daily Bruin, BruinLife Yearbook, UCLA Radio, and seven community-orientated newsmagazines: Ha'Am, La Gente, Nommo, Pacific Ties, OutWrite, FEM, Al-Talib.

    Website: http://uclacommunicationsboard.org/

    Compensation: $666.67 per quarter for chair

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: Campus Committee  

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend (Meets monthly)

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: The John Wooden Center Board of Governors is a student majority committee that makes recommendations regarding the John Wooden Center’s design and use, as well as considering policy and operational issues at other UCLA Recreation facilities.

    Website: https://www.recreation.ucla.edu/about

    Compensation: No

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: Campus Committee

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend (Meets every other week)

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: This committee advises the administration on issues associated with online learning.

    Compensation: No

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: Campus Committee

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: The SAC Board of Governors is a majority student run board whose membership is composed of tenants of the SAC, with four graduate representatives and four undergraduate representatives.  The SAC Board of Governors is responsible for the review, recommendation and oversight of all budgetary operations of the SAC and acts in an advisory role to the Vice Chancellor of Student Affairs.

    Compensation: No

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: Campus Committee

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend (Meets weekly)

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: Advisory to the Chancellor for allocation of student service fee funds at UCLA.

    Website: https://equity.ucla.edu/lgbtq/

    Compensation: $3000/year, additional $1000 for chair

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: Chancellor Advisory

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend (Meets weekly)

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings

  • Description: The Transportation Service Advisory Board (TSAB) provides input to the Administrative Vice Chancellor on transportation related matters.  TSAB is charged with working collaboratively with service providers to ensure that the strategic direction and operational outcomes of service providers are appropriate in the context of the overall campus mission and vision, and that high quality services are provided

    Compensation: No

    Reporting Officer: President, Vice President Internal, Director of Administrative Affairs

    Appointment Type: Chancellor Advisory

    Responsibilities:

    • Attend all committee meetings, find a proxy for the meeting should you be unable to attend (Meets quarterly)

    • Write meeting notes during all committee meetings and share meeting notes with the Director of the Administrative Affairs

    • Stay informed about graduate student issues and accurately represent the graduate student body during committee meetings